Department Officer

Job Description

Posted on: 
2023-04-18 09:22

Location: The successful candidate may be based in a country where one of the independent National/Regional Greenpeace organisations (NRO’s) is located. See the locations here. [Please note that we are currently unable to host new staff in a number of NRO’s at this present time, due to various restrictions. We are unable to support hosting in the US, in addition to some other NRO locations. The recruitment team may reach out to you to provide an update as necessary, depending on your location]. We offer competitive NGO level salary and benefits, the specifics of which depend on location where the successful candidates will be based. We aim to share this information with candidates before reaching the offer stage.

Greenpeace International (GPI) is looking for a Department Officer to assist the Operations Department in providing advice, inspiration, guidance, oversight and support across Greenpeace’s actions, investigations, security and maritime operations.

You will provide administrative and logistics support to Campaign Operations and Capacity Development Units. This will include supporting unit heads in budget management and planning, and providing logistics support for organising meetings and training initiatives. You will actively collaborate with other support functions in the Operations Department and coordinate internal communications between Operations and the global organisation, to ensure effective running of the department and engagement with international networks/communities.

In this role you will:

  • Respond to requests/proactively provide information on all operation developments for the entire department plus National/Regional Organisation (NRO) Actions & Investigations teams/freelancers.
  • Maintain the internal website/shared drives with up to date versions, contact information, etc.
  • Keep an organised and accessible administration of the department’s information flow.
  • Work with the Information Coordinator to ensure up-to-date internal communication and ship information is available and implement/assist in maintaining operational information sharing platforms.
  • Provide administrative and logistics support around commissioning freelancers.
  • Coordinate Operations Unit meetings, skill shares and possibly trainings, including minute-taking, room booking, (VC) conference box setup, communications with participants, etc.
  • On request, help to schedule individual meetings and appointments of unit heads and team members.
  • Gather information and produce unit updates, in collaboration with the NRO Actions & Investigations teams, to ensure organisational awareness of activities in the Greenpeace campaigns worldwide, and facilitate the production of a Quarterly and Yearly Operations Analysis.
  • Produce regular newsletters for the Operations Department and wider community.
  • Monitor unit budgets, to enable cost effectiveness and strategic expenditure.
  • Process and monitor correct payment of invoices.
  • Assist team members’ travel arrangements – flights, accommodation, visas, letters of invitation, etc.

What we’re looking for:

  • Experience in an international organisation, preferably in the non-profit and/or campaigning sector.
  • An understanding of financial administration in the non-profit sector.
  • Ideally, project management skills.
  • Experience of providing administrative support, including minute-taking.
  • Experience of logistics and planning of international meetings.
  • Experience of work in multicultural and demanding/high pressure environments.
  • Ability to work with a decentralised team.
  • Full literacy in main computer functions – on and offline IT applications, etc.
  • Fluency in written and spoken English.
  • Excellent time management, tact and diplomacy.
  • Support for and believe in Greenpeace goals &vValues

What you can expect:

This is an ideal role for someone looking to gain exposure and experience within Greenpeace’s global operations network, which includes our Actions, Investigations, Maritime, Technical Operations, Security and Mapping specialities.

Whilst a steady stream of admin and process tasks will form the foundation of your workload, there will be opportunities to engage in the project work carried out by the teams and, in time, take on specific projects of your own. Working across multiple teams and projects means that you will gain invaluable insight into the strategic approach of the Operations Department relating to campaign project support and capacity development initiatives.

As a contact point for the operations community, you’ll also get to know the global communities of practice through the logistics support you’ll provide to aid the facilitation of regular online meetings, and in person meetings and skillshares.

You’ll be encouraged to develop both personally and professionally, taking advantage of the wide range of learning and development opportunities available to our staff. Staff can also access our wellness initiatives, such as yoga and meditation and also have the opportunity to join our global Equity, Diversity & Inclusion staff communities.

To Apply

To apply for this role, we require you to answer a selection of key criteria and upload your CV (in English) via our online application form.

Addressing the key criteria is an important part of your application. We will be looking for evidence that demonstrates your skills and experience in these areas. Use examples where possible, to draw attention to experience, knowledge, achievements and skills gained in past employment or voluntary/leisure activities, provided they are relevant to the post.

It’s advisable to prepare your responses to the key criteria before starting your online application, as you are unable to save and return to it at a later date.

If you have any questions about this vacancy or the application process, please email us at Please note that all applications have to be filled out via the website and can’t be submitted via this email.

Greenpeace International is an equal opportunity employer with a longstanding commitment of providing a work environment that respects the dignity and worth of each individual. We recognise and value the benefits and strengths that diversity brings to our employees and the whole organisation and we thrive in an environment that encourages respect and trust. We do not discriminate in employment opportunities or practices on the basis of age, ancestry, citizenship, colour, disability, ethnicity, family or marital status, gender identity or expression, national origin, political affiliation, race, religion, sex, sexual orientation and would like to invite you especially to apply!

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